Electronic Injury Reporting (ITA)
Many employers that keep OSHA injury and illness records must also submit some of that information to OSHA electronically every year through the Injury Tracking Application (ITA). OSHA publishes much of the data, which helps target inspections and lets workers and the public compare workplaces.
- Employers
Who must submit
| Establishment | What to submit |
|---|---|
| 250 or more employees, in an industry required to keep records | Form 300A (annual summary) |
| 20 to 249 employees, in certain higher-hazard industries (including construction) | Form 300A |
| 100 or more employees, in certain designated high-hazard industries | Form 300A, plus case data from Forms 300 and 301 |
The size is per establishment (a single location or site), not the whole company. The industry lists are in appendices to OSHA’s recordkeeping rule; check your NAICS code. Some state plans have their own requirements. Employers OSHA contacts directly must also submit if asked.
When
Data for the previous calendar year is due by March 2 each year. OSHA can cite employers that fail to submit.
Privacy
- Employers must not include workers’ names or addresses in the case data they submit, and OSHA removes other identifying information before publishing.
- Employers must still keep the full logs on site and give workers access to them. See Recordkeeping & Reporting.
Getting it right
- Keep the 300 log current during the year, not just in January.
- Review each case for whether it’s recordable. See Recordable Injury Examples.
- Have a company executive certify the 300A, and post it from February 1 to April 30.
- Create the ITA account early and record the establishment’s details correctly.
- Use the same hours worked and employee counts as on your 300A.
Don’t discourage reporting. OSHA’s rule prohibits retaliating against workers for reporting injuries, and requires a reasonable reporting procedure. Programs that reward “zero injuries” in a way that pressures people not to report can violate this rule.
Standards & references
- OSHA: Injury Tracking Application
- 29 CFR 1904.41: Electronic submission of injury and illness records
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